The Efficient Way To Manage Data Migration

Mapping out a plan is the most crucial portion of a migration. Every migration requires a certain amount of strategic digital transformation of the content moving from the source repository to the destination. Considerations need to include folder structure, metadata mapping, security, search capabilities, and many other aspects that will enable users to find relevant data. It’s critical that you invest the time to identify the problems you are having and what is necessary to move ahead.

Why Do Migrations Fail?

There are many reasons for this, most of which revolve around not planning. While many businesses share the same requirement to procure data readily, they frequently vary on how they land there. There are several sources at your disposal when in reference to data cataloging, but without a strong plan in place, these tools can fail to work as expected. Be sure you’ve crossed your t’s and dotted your i’s before migrating.

Wave has been expertly handling enterprise migrations and providing strategic planning services since the mid ‘90s. We’ve expertly handled migrations for customers utilizing OpenText, Microsoft, IBM, Paperclip, and more.

Our experienced team understands the unique obstacles that can occur in both modern and traditional ECM tools and we’ve distilled our methods over the years as technology has changed. Take advantage of our proficiency to implement a fruitful migration and digital transformation.

What Should You Consider When Planning A Data Migration?

Take An Inventory

Take the necessary time to assess what you own, how it’s cataloged, the quantity and what kinds of content you own, and any elements you desire like versions, annotations, and protocols.
Clean & Organize

Data migrations are similar to moving to a new home- determine what you want to take with you and what you don’t need. Maybe you have data that is obsolete. While reviewing your content, take a second to pinpoint places for improvement particularly as it relates to your institutional procedures and metadata.
Test The Migration Process

Next, you should test your migration and determine a criteria to see how drawn-out the migration will be. Also, perform a data exchange evaluation to be sure your migration pipeline is hiccup-free.
Check In Regularly

If you find that your migration will take longer than expected during the criteria evaluating process, be sure to create regular progress checks during that window and ensure no problems arise. If they do, you can change your timeline.
Validate Your End Result

To make sure that your final product in the destination platform is equivalent to what you began with in the source system, have a validation measure in place. If you’ve done data regulation during the migration, your validation should be able to account for that.
Account For New Content

Sometimes you can’t make the complete system non-editable during a migration, and new content is included. You’ll want to be sure to show any new metadata and any new data that’s added.
Leverage AI Where Possible

Many repositories now offer Artificial Intelligence features that can automate the content organization part of your migration. Should you decide to use this element, you can use existing metadata, and improve it with the support of your AI features.